You do not have to give us any personal information in order to browse our websites.
However, if you wish to register on our websites, subscribe to a service, book places at events, request further information, contact us, complete any surveys, participate in any online learning tools, enter competitions, or provide content for inclusion on our websites (e.g. blogs or other online forums) we will collect certain data, including personal data. The data we collect may include:
We may receive the above information directly from you or from your colleague or corporate contact who registers for a subscription or event on your behalf.
Please note that not all of the information we request is mandatory to provide you with the service. You are not required to provide any optional information.
Event filming and photography: We may photograph, film, broadcast or record our events in which case we may process information such as your voice, likeness and image if you are identifiable from such photograph, film, broadcast or recording.
Device and browsing data: In addition, we may automatically collect information about any website that you came from or are going to. We also collect information about the pages of our websites which you visit, the links you click on, IP addresses, the type of browser you use and the times you access our websites. Some of this information is aggregated and is not used to identify you, but we also use analytics software on our websites which allows us to link information about your use of our websites back to you, where you have logged into your account. We may observe your use of our websites, whether you open emails we have sent to you and/or events that you attend (where you use the bar coded name badge which we issue) and your activities at those events (such as the exhibitors you interact with). We may infer and derive certain information from these observations such as what additional brands, subscriptions and events you or a user similar to you may be interested in. This information will be used for our own internal and marketing purposes.
Sales and marketing solutions data: Really B2B (one of our marketing and communication brands) is a provider of sales and marketing solutions to businesses. In the course of providing these services, we process personal data of individuals in a business context in order to identify appropriate business targets, to plan appropriate campaign strategies and to contact them about goods and services which may of interest to the business they work for. This information is either provided directly to us from the customers who engage us to carry out sales and marketing solutions on their behalf (in this case it is our customer who is the controller of your data and we are processing it on their behalf), or collected by us from third party data providers and publicly available sources in order to co-ordinate, enhance and tailor our customer’s marketing campaigns (we act as a controller in this respect).
3.HOW WILL YOUR PERSONAL INFORMATION BE USED AND SHARED?
In accordance with data protection legislation, we will only process your personal data where we have a lawful basis for doing so. These bases are: (i) where it is necessary for the performance of a contract we have with you; (ii) where you have provided your consent; (iii) where it is necessary for us to comply with a legal obligation that we are subject to; or (iv) where it is in our (or a third party’s) legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms.
The personal information we collect allows us to:
Our own marketing:
Where we have told you that we will do so (such as during the registration process to our websites/website services and events (as applicable)) we may from time to time contact you by email, SMS, telephone or post about our products and services (including from all our brands within our business) that may be of interest to you (legitimate interests, of us, to promote our products and services, and of our customers, to keep them up to date with promotions, events and subscriptions which may be relevant to their professions and job roles). Further information about such marketing is below.
From the brand with whose website or event you registered: We will also use your personal information to send you business-to-business marketing about products, services and events of the brand with whose website or event you have registered.
From other brands within our business: We may also send you business-to-business marketing about products, services and events of other brands within our business which we think may be of interest to you.
Opting-out: Our customers always have the right to let us know that they no longer want to be contacted for marketing purposes. If at any point you would like to opt-out of receiving such marketing communications from us, or would like to change the channels that we use to contact you, please click on the unsubscribe link at the bottom of any emails you receive, or email us, stating your preferences, at firstname.lastname@example.org
Third party marketing: We may share your registration information (including name, job title and contact details) with third parties for marketing purposes, where you have provided consent for us to do so or otherwise in the circumstances set out below.
Providing sales and marketing solutions to business customers:
Our Really B2B brand provides sales and marketing solutions to business customers. As part of these services, we use information from data providers and publicly available sources to identify relevant businesses contacts and also use this data to enrich information we receive from the customers who engage us to carry out campaigns on their behalf. We contact individuals in their professional capacity about the goods and services of our customers which may be of interest to the businesses they work for and for market research purposes so we can better understand their business needs. At the completion of campaigns on behalf of our customers, we pass to our customers the contact details of those who have indicated they are interested in the goods and services offered during the campaign. These activities are in the legitimate interests of us and our customers. All professionals who we contact have the right to opt out of receiving marketing communications from us or limit the channels we use to contact them (such as email, phone or post). However, please note that if you opt out in respect of one campaign, we may still receive your details from different customers in respect of further specific campaigns and contact you, acting on their behalf, unless you have notified those businesses that you do not wish to receive marketing. We also screen databases against the Corporate Telephone Preference Service prior to contacting businesses.
Other ways in which we use and share your personal information
Group companies: We may share your personal information with other companies in the OMEMMA Media Group for the above purposes (legitimate interests, of us, for internal efficiencies).
Events (including among others conferences, awards and round tables): Where you are attending an event organised by us, we may share your name, job title and company with the other attendees of the event (including making this information available via the event app, on social media sites and in our event guide). Generally, we will ask for your consent to share this information, but for some of our events, such as our awards and round table events (and any other events which we inform you of) we rely on legitimate interests to share this information because it is a fundamental part of such events (for example, for table plans and networking purposes). Where you are attending a virtual event, we may use a third party technology service provider to help facilitate this, meaning the information you provide to us may also be shared with them (for the purpose of administering the event).
If you enter one of our awards and are short-listed, your name and organization details will be included in the award lists and materials used and distributed in relation to the award (legitimate interests, of us and other entrants and attendees of the awards, to allow other entrants and those attending the awards to see who is in the running).
We will share your registration information with the sponsors of our events who may contact you for marketing purposes (legitimate interests, of us, to attract the most appropriate sponsors for the event and of our sponsors, to facilitate business-to-business communications between them and our registrants before, during and after our events). We or our sponsors may contact you ahead of our events to enquire whether you’d like to set up a meeting with our sponsors at the relevant event.
We may make available your job title and company to potential attendees of the following year’s event, as part of marketing and promotion of such event (legitimate interests, of us, to attract the most appropriate delegates for the event).
Where you register to attend certain seminars or presentations at our events hosted by a third party, we may share your registration information with such third party (legitimate interests, of our hosts, so they know who has attended their events and so they can contact attendees about their goods and services).
Where you indicate that you want us to share your details with exhibitors at events (for example, by scanning your event badge at an exhibitor’s stand) we share your information with those exhibitors who may contact you about their goods and services (consent).
Event filming and photography: We process your personal data comprised in the film, photograph, broadcast or recording of the event so that we have a record of our events for our own internal purposes such as training (legitimate interests, of us, to train our staff and help us better understand how best to run future events), to create marketing content for our promotion of future events (legitimate interests, of us, to encourage future sponsorship, attendance and awards entries), to supplement editorial content on an event (legitimate interests, of us, to provide fuller and more engaging content). We may also share this with future sponsors (legitimate interests, of us, to show potential sponsors what the event is like and to encourage sponsorship) and existing sponsors and clients (legitimate interests, of us and our sponsors and clients, to share potential marketing material with our sponsors and clients so that they can promote their involvement in the event).
Sponsored webinars and whitepapers: Where you sign up for a sponsored webinar or to access sponsored content such as whitepapers, we share your sign-up details with that sponsor who may contact you (legitimate interests, of us, to enable us to offer our users premium business content free of charge, and of our sponsors, to facilitate business-to-business relationships). We use third party technology service providers to help facilitate this. If you do not wish for your details to be shared with a sponsor we usually offer an alternative means of accessing this content.
Job sites: Where you apply for a job via one of our websites we share your application with the recruiter/employer advertising that job (consent). Where you indicate that you are happy for your CV and contact details to be made available to all other recruiters who have signed up to use our job websites, we share that information with them (consent). If you no longer want to make your CV and contact details available to all recruiters you can contact us at email@example.com or edit your account settings, but please note that recruiters who have already been given access to your CV prior to you changing your preferences may still contact you.
Your employer: Where your subscription to our service is a part of a wider corporate subscription (i.e. your employer obtains a subscription for all of its employees) we may share information about your use of the service with your employer (legitimate interests, of your employer, so they can understand how their staff are making use of the resources they have purchased). We may also share information about your participation in any of our online learning tools or courses, including whether you have completed the relevant tool or course and your course results and score, unless you tell us that you would prefer not to have this information shared (legitimate interests, of your employer, so they can understand how their staff are making use of the resources they have purchased).
Service providers: We may employ the services of third party service providers, including (but not limited to) technology platforms, to help us in certain areas such as website hosting, maintenance, call centre operation, the operation of events and customer relationship management, including to track our marketing efforts. In some cases the third party may receive your personal data (legitimate interests, of us, for service efficiency and to benefit from third party expertise, and our customers so they experience a good quality of service). However, at all times, we will control and be responsible for the use of your personal data and we will endeavour to ensure that our service providers are bound by contractual obligations to only process your personal data in accordance with our instructions.
Aggregate information: As mentioned above, we may use aggregated information so we can administer and improve our website, analyse trends and gather broad demographic information and detect suspicious or fraudulent transactions. We may pass this information to third parties. In most cases this information will be anonymised, meaning that you will not be able to be identified from it.
Surveys: If you complete a survey, unless we inform you otherwise, your answers will be aggregated and anonymised for research and analysis purposes. However, if you choose to provide any information in your response to a survey which identifies you (e.g. name, job title), we may be able to identify you from this. If you choose to submit your email address to enter into any prize associated with the survey, this will be used to administer the prize only and will not be linked to your survey responses (necessary for a contract). We may share your responses in an aggregated and anonymised form with third parties carrying out research relating to the topics covered in the survey or, if the survey relates to your use of one of our subscription products, and this forms part of a corporate subscription taken out by your employer for you and other employees, we may share information provided in your survey responses about your use of the subscription with your employer (legitimate interests, for research purposes). If you have included information about yourself in your survey responses (e.g. name, job title), third parties or your employer (as appropriate) may be able to identify you from this.
Administration of justice: We may occasionally be required by law, court order or governmental authority to disclose certain types of personal data (necessary to comply with a legal obligation, or for legitimate interests in connection with a legal claim against us). Examples of the type of situation where this would occur would be:
We process personal data about individuals who feature in our publications, content and products, including information we have researched from publicly available sources (legitimate interests and for journalistic purposes).
We also use publicly available sources to research prospective customers in order to send them marketing information about products and services relevant to them (legitimate interests, to grow our business).
In the event that the business is sold or integrated with another business, your details will be disclosed to our advisers and any prospective purchaser’s advisers and will be passed to the new owners of the business (legitimate interests).
If you provide a credit or debit card, we may also use third parties to check the validity of the sort code, account number and card number you submit in order to prevent fraud as well as to process any transaction you attempt via our websites. Any decision to deny you services based on the validity of your card details will be made solely by automated means. If you are denied a service because of this automated decision-making you are entitled to request us to further investigate. Please contact us at firstname.lastname@example.org where you have been denied access to a service based on your card details being declared invalid and you consider this to be in error. It may also be the case that you will need to contact your bank / payment provider.
If false or inaccurate information is provided and fraud is identified, details may be passed to fraud prevention agencies. Law enforcement agencies may access and use this information. We and other organisations may also access and use this information to prevent fraud and money laundering, for example when:
We may transfer some of your personal information to the United States of America, Singapore and Australia as some of the OMEMMA Media Group’s companies are located in these jurisdictions. In addition, we and service providers processing personal data on our behalf, transfer personal data to servers outside the EEA including in the United States of America and India for storage purposes. These countries may not have equivalent data protection legislation to the UK. However, when we transfer your personal information in this way we will endeavour to ensure that adequate safeguard measures are in place so that your personal data is treated in a way that is consistent with and which respects the UK laws on data protection, including via standard contractual clauses. If you require further information about our safeguard measures in place you can request it from email@example.com.
If you sign up for one of our events outside the EEA (for example, we hold events in the United States of America and Hong Kong), we may also transfer some of your personal information to the country where that event is being held, to the extent necessary to enable you to attend that event.
Our site contains links to other websites over which we have no control. We are not responsible for privacy policies or practices of other websites to which you choose to link from this site. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your personal information.
We have implemented reasonable technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal information for improper purposes.
Under certain circumstances, by law, you have the following rights in relation to your personal data:
These rights can be exercised by contacting us at firstname.lastname@example.org In order to protect you, we reserve the right to verify your identity before processing any such request.
If you are unsure about your rights you should contact your data protection supervisory authority. In the UK this will be the Information Commissioner’s Office.
If you contact us in relation to your rights we will do our best to accommodate your request or objection. Please note, however, that not all rights are absolute.
California Residents and ‘Do Not Sell My Personal Data’ link
California residents have the rights to access, receive a copy of and request the erasure of their personal data, as described above. We provide the following additional information on these rights:
We will respond to your access or deletion request within 45 days unless we need additional time, in which case we will let you know. To exercise these rights, please contact us at email@example.com For verification purposes, you will be required to provide a photocopy or scanned image of identification that clearly shows your name and California address. We value your privacy and will not discriminate in response to your exercise of your privacy rights.
Further to Paragraph 2 (What personal information do we collect?) and Paragraph 3 (How will your personal information be used and shared?) above, we make the following disclosures:
UPDATING YOUR PERSONAL INFORMATION
You may review, correct, update or change your personal information at any time by contacting us at firstname.lastname@example.org Often, where you have signed up for an online account on one of our websites you can also amend your details via that online account.
As a reminder, if you have any questions about this statement or your personal information, please contact us at email@example.com